Hot weather risk assessment

Summer weather is here once again, and the contrast over the past two weeks has been a timely reminder of just how quickly conditions can change.

As temperatures rise, it is essential for event organisers to assess whether their events are adequately prepared for hot weather conditions.

Key Questions to Consider

Has a hot weather risk assessment been completed?

Are appropriate heat-related safety measures in place for staff, volunteers, contractors, and attendees?

Is there adequate access to free drinking water throughout the event site?

Are shaded rest areas available and clearly signposted?

Have staff been briefed on recognising the signs and symptoms of heat exhaustion and heatstroke?

Are welfare and first aid provisions sufficient to manage heat-related incidents?

Have contingency plans been developed should temperatures exceed forecast levels?

Hot Weather Safety Checklist

• Ensure a plentiful supply of drinking water is available.

• Provide shaded areas for rest and recovery.

• Encourage regular hydration and rest breaks for staff and volunteers.

• Review staffing schedules to minimise prolonged exposure to direct sunlight.

• Communicate heat safety advice to attendees before and during the event.

• Monitor weather forecasts and adjust operational plans as required.

• Confirm first aid teams are prepared to respond to heat-related illnesses.

• Consider vulnerable groups, including children, older adults, and individuals with underlying health conditions.

Remember

Hot weather can affect everyone on site, from event staff and contractors to performers and attendees. Proactive planning and effective communication can significantly reduce the risk of heat-related illness and help ensure a safe and enjoyable event for all.

Preparation is key — a successful event is one that is ready for whatever the weather brings.